How to change your Gmail signature

Technology

Adding an email signature is a considerate thing to do when you’re communicating professionally. You can have all of the necessary information — such as your full name, position, and contact information — right there, and you don’t have to worry if you accidentally forget to sign off your emails. It’s also useful if you’re in a hurry or sending an email from your phone. (You can also set it up on your mobile app.) It’s easy to set one up in Gmail. Here’s how:

HOW TO CHANGE YOUR SIGNATURE ON DESKTOP:

  • Click on the cog icon in the top-right corner of the screen
  • Click on “See all settings” at the top of the sidebar
  • Make sure you’re viewing the “General” tab
  • Scroll down to “Signature”
  • Click the button that says “Create New”
  • Type a name for your signature into the pop-up window, and then click “Create”
  • You should see your signature name. Click on the pencil icon to edit the name or the trash icon to delete it.
  • Type your full signature into the box on the right. You can also customize it using different fonts, bold, and italics.
  • You can add more signatures by clicking the “Create New button”
  • Under “Signature defaults” you’ll see “For new emails use” and “On reply/forward use.” Use the drop-down menus to select which signatures are used for each category.
  • You also have the option to check the box next to “Insert signature before quoted text in replies and remove the “—” line that precedes it
  • Click “Save changes” at the bottom of the menu

HOW TO CHANGE YOUR SIGNATURE ON THE GMAIL MOBILE APP:

  • Tap on the three bars in the top-left corner of the screen
  • This will open up a menu. Scroll down and select Settings.
  • Select the email account you want to create a signature for
  • Under General, tap “Signature settings” (iPhone) or “Mobile Signature” (Android)
  • If you’re using an iPhone, make sure Mobile Signature is toggled on. Type your signature below it. For Android phones, tap “OK” when you’re done.